1>.Chapter Numbering

   

You can modify the heading hierarchy or assign a level in the hierarchy to a custom paragraph style. You can also add chapter and section numbering to heading paragraph styles. By default, the "Heading 1" paragraph style is at the top of the chapter hierarchy.

To Add Automatic Numbering to a Heading Style

1. Choose Tools - Chapter Numbering, and then click the Numbering tab.

2. In the Paragraph style box, select the heading style that you want to add chapter numbers to.

3. In the Number box, select the numbering scheme that you want to use, and then click OK.

To Remove Automatic Chapter Numbering From a Heading Paragraph

1. Click at the beginning of the text in the heading paragraph, after the number.

2. Press the Backspace key to delete the number.

 

To Use a Custom Paragraph Style as a Heading

1. Choose Tools - Chapter Numbering, and then click the Numbering tab.

2. Click the heading level that you want to assign to the custom paragraph style in the Level list.

3. Select the custom style in the Paragraph Style box.

4. Click OK.
    

2>.User-Defined Indexes

You can create as many user-defined indexes as you want.

To Create a User-Defined Index

1. Select a word or words that you want to add to a user-defined index.

2. Choose Insert - Table of Contents and Index - Index Entry.

3. Click the New User-defined Index button next to the Index box.

4. Type a name for the index in the Name box and click OK.

5. Click Insert to add the selected word(s) to the new index.

6. Click Close.

To Insert a User-Defined Index

1. Click in the document where you want to insert the index.

2. Choose Insert - Table of Contents and Index - Table of Contents, Index or Bibliography.

3. On the Type tab, select the name of the user-defined index that you created in the Type box.

4. Select any options that you want.

5. Click OK.

If you want to use a different paragraph style as a table of contents entry, select Additional styles, and then click the Assign styles button next to the box. Click the style in the list, and then click the >> or the << button to define the chapter level for the paragraph style.

3>. Creating a Table of Contents

The best way to generate a table of contents is to apply the predefined heading paragraph styles, such as "Heading 1", to the paragraphs that you want to include in your table of contents. After you apply these styles, you can then create a table of contents.

To Insert a Table of Contents

1. Click in your document where you want to create the table of contents.

2. Choose Insert - Table of Contents and Index - Table of Contents, Index or Bibliography, and then click the Type tab.

3. Select "Table of Contents" in the Type box.

4. Select any options that you want.

5. Click OK.

If you want to use a different paragraph style as a table of contents entry, select the Additional Styles check box in the Create from area, and then click the Assign styles button next to the check box. In the Assign Styles dialog, click the style in the list, and then click the >> or the << button to define the outline level for the paragraph style.
 

To Update a Table of Contents

Do one of the following:

• Right-click in the table of contents and choose Update Index or Table of Contents.

• Choose Tools - Update - All Indexes and Tables.

4>.Creating Alphabetical Indexes

1. Click in your document where you want to insert the index.

2. Choose Insert - Table of Contents and Index - Table of Contents, Index or Bibliography.

3. On the Type tab, select "Alphabetical Index" in the Type box.

4. If you want to use a concordance file, select Concordance file in the Options area, click the File button, and then locate an existing file or create a new concordance file.

5. Set the formatting options for the index, either on the current tab, or on any of the other tabs of this dialog. For example, if you want to use single letter headings in your index, click the Entries tab, and then select Alphabetical delimiter. To change the formatting of levels in the index, click the Styles tab.

6. Click OK.

To update the index, right-click in the index, and then choose Update Index or Table of Contents.
 

5>. Indexes Covering Several Documents

There are several ways to create an index that spans several documents:

• Create an index in each individual document, copy and paste the indexes into a single document, and then edit them.

• Select each index, choose Insert - Section, and then enter a name for the index. In a separate document, choose Insert - Section, select Link, click the Browse button, and then locate and insert a named index section.

• Create a master document, add as subdocuments the files that you want to include in the index, and then choose Insert - Table of Contents and Index - Table of Contents, Index or Bibliography.
   

6>.Creating a Bibliography

A bibliography is a list of works that you reference in a document.

Storing Bibliographic Information

LibreOffice stores bibliographic information in a bibliography database, or in an individual document.

To Store Information in the Bibliography Database

1. Choose Tools - Bibliography Database

2. Choose Data - Record.

3. Type a name for the bibliography entry in the Short name box, and then add additional information to the record in the remaining boxes.

4. Close the Bibliography Database window.

To Store Bibliographic Information in an Individual Document

1. Click in your document where you want to add the bibliography entry.

2. Choose Insert - Table of Contents and Index - Bibliography Entry.

3. Select From document content and click New.

4. Type a name for the bibliography entry in the Short name box.

5. Select the publication source for the record in the Type box, and then add additional information in the remaining boxes.

6. Click OK.

7. In the Insert Bibliography Entry dialog, click Insert, and then Close.

Inserting Bibliography Entries From the Bibliography Database

1. Click in your document where you want to add the bibliography entry.

2. Choose Insert - Table of Contents and Index - Bibliography Entry.

3. Select From bibliography database.

4. Select the name of the bibliography entry that you want to insert in the Short name box.

5. Click Insert and then click Close.
   
   
    

7>. Editing or Deleting Index and Table Entries

Index entries are inserted as fields into your document. To view fields in your document, choose View and ensure that Field Shadings is selected.

1. Place the cursor immediately in front of the index entry in your document.

2. Choose Edit - Reference - Index Entry..., and do one of the following:

• To change the entry, enter different text in the Entry box.

• To remove the entry, click Delete.

8>. Updating, Editing and Deleting Indexes and Tables of Contents

1. Place the cursor in the index or table of contents.

   If you cannot place your cursor in the index or table of contents, choose Tools - Options - Trine Office Writer - Formatting Aids, and then select Enable cursor in the Protected Areas section.

2. Right-click and choose an editing option from the menu.

You can also make changes directly to an index or table of contents. Right-click in the index or table of contents, choose Edit Index or Table of Contents, click Type tab, and then clear the Protected against manual changes check box.

9>. Defining Index or Table of Contents Entries

To Define Index Entries

1. Click in a word, or select the words in your document that you want to use as an index entry.

2. Choose Insert - Table of Contents and Index - Index Entry, and do one of the following:

• To change the text that appears in the index, type the text that you want in the Entry box. The text that you type here does not replace the selected text in the document.

• To add an index mark to similar words in your document, select Apply to all similar texts.

• To add the entries to a custom index, click the New User-defined Index icon, enter the name of the index, and then click OK.

To Define Table of Contents Entries

The best way to generate a table of contents is to apply the predefined heading paragraph styles, such as "Heading 1", to the paragraphs that you want to include in your table of contents.

To Use a Custom Paragraph Style as a Table of Contents Entry

1. Choose Tools - Chapter Numbering and click the Numbering tab.

2. Select the paragraph style that you want to include in your table of contents in the Paragraph Style box.

3. In the Level list, click the hierarchical level that you want to apply the paragraph style to.

4. Click OK. You can now apply the style to headings in your document and include them in your table of contents.

10>. Formatting an Index or a Table of Contents

You can apply different paragraph styles, assign hyperlinks to entries, change the layout of indexes, and change the background color of indexes in the Insert Index dialog.

To Apply a Different Paragraph Style to an Index Level

1. Right-click in the index or table of contents, and then choose Edit Index or Table of Contents.

2. Click the Styles tab.

3. Click an index level in the Levels list.

4. Click the style that you want to apply in the Paragraph Style list.

5. Click the assign button <.

6. Click OK.

To Assign Hyperlinks to Entries in a Table of Contents

You can assign a cross-reference as a hyperlink to entries in a table of contents.

1. Right-click in the table of contents, and then choose Edit Index or Table of Contents.

2. Click the Entries tab.

3. In the Level list click the heading level that you want to assign hyperlinks to.

4. In the Structure area, click in the box in front of E#, and then click Hyperlink.

5. Click in the box behind the E, and then click Hyperlink.

6. Repeat for each heading level that you want to create hyperlinks for, or click the All button to apply the formatting to all levels.